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Coca Cola seeks Public Affairs and Communication Team Assistant

Coca Cola 5<ans d'expérience  Paris, Île-de-France, France 28 Juin 2017

Job Description

Public Affairs and Communication Team Assistant

Reference : 40331


Assist the France PAC Director with a variety of administrative duties to ensure a smooth running of their teams


  • Secretarial and administrative duties for the France PAC Director
  • Proactive diary management for the France PAC Director– including responding to diary requests, updating the diary with full details (contacts, addresses, travel arrangements etc.).
  • Responding to meeting requests from internal and external parties in a way that best optimizes the allocation of time. Preparing for meetings by providing pre-reads and allocate preparation time when appropriate.
  • Dealing with requests and queries in a timely manner without specific direction when the PAC Directors is out of the office. The PA shall use his/her own judgment to take appropriate action/speak to the relevant people and follow up to ensure requests are actioned satisfactorily whilst maintaining the appropriate level of confidentiality.
  • Compilation, editing and proof-reading of presentations, correspondence and reports.
  • Acting as a power user in PowerPoint to create presentations and provide support to other members of the team, ensuring high quality and standardization of all visual materials.
  • Organising travel for the PAC Director and supporting travel organization of their teams.
  • Providing assistance for visiting members
  • Financial duties for the PAC team
  • Processing expenses for the France PAC Director and supporting members of the PAC team.
  • Reviewing and monitoring budgets, in close coordination with Finance teams ; proactively asking budget review to the PAC managers and communicating status to the PAC Director.
  • SAP tasks including creation of purchase orders/entering goods receipts/ creating new vendors/changing vendor details/urgent payment requests/intercompany transfers etc.
  • Administrative support for the PAC team
  • Managing the teams calendars (meetings, vacations, seminars) allocating meetings leader role when appropriate.
  • Organising seminar and team-building session when decided by the PAC Director
  • Liaising with the Bottler PAC assistant to set up the weekly system alignment meetings and organize a monthly extended PAC team meeting.
  • Organising and coordinating team meetings and other ad hoc team/company events (often virtual e.g. video-conference, telephone conference, webex etc.), including responsibility for agendas and minutes.
  • Forging good working relations with other Senior Administrative staff in Coca-Cola Europe and Atlanta.
  • Coordinating ad hoc project work and other tasks as required
  • Coordinating and help organizing some public relations events for the France PAC Director ( Roland Garros, Stade de France, dedicated events) and managing tickets dispatching for the whole PAC team.


Required Experience

  • 5 years’ experience with complex, multi-market organizations in France and in Europe. Ideally, insider knowledge of the Coca-Cola organization in France and in Europe, including the requirements and dynamics of multi-market lead functions.

Required Skills/Knowledge

  • Fluency in English and French, both written and oral
  • Good planning and organization
  • Ability to lead budget and expenses and associated tools, including SAP
  • Good operational knowledge of office software, including Word, Powerpoint and Excel

Behavioral Core Competencies

  • Takes the initiative, able to solve problems
  • Team player and positive attitude
  • Adaptable and flexible


Occasional travel may be required (eg functional team meetings)

Apply here!

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